We are about to undertake a huge amount of training to all our staff, and we will be issuing an assessment to everybody which they must pass. However the question has been raised concerning how long the completed test papers must be stored and by whom. We have a separate record keeping database to store the results, but are unsure where (e.g. HR, Training, Managers) to store them and for how long.
Can anybody let me know what their current policy is and what it is based on? Thanking you in advance.
Zoe Horwood
One Response
Test papers
The Data Protection Act states that data should be kept no longer than is necessary so really it should be about taking a “common sense” view and look at the time period in which someone could challenge a result. Personally I would say 6 months would be more than sufficient. As to the keepers of this information it is usually HR who then should keep comprehensive info on an individual either on computer or in paper files again working to the principles of data protection.
Sandra Beale
http://www.sjbealehrconsult.co.uk