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Lerone Graham

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Using Digital Tools and Practices For Productivity


Productivity is the top indicator that your company has a sound nucleus and is poised for growth. The better your team can spend time on task, communicate and formulate and follow through on ideas, the more you'll see it in your bottom line. 

However, productivity also happens to be something that is getting away from numerous companies in this day and age. Close to 30% of employee time per week is spent answering and opening e-mails. This and numerous other factors open the door for staggering productivity problems. 

Thankfully, there are a few things you can do to keep your team on point and productive. These points are particularly important if you run a startup company since you have a lower margin of error in the face of a competitive landscape. 

Read on to learn some strategies that will let you use technology to ramp up your team's productivity. 

Opt For Instant Messaging and Video Chat Over E-mail

Since e-mail can be a huge time waster in today's business landscape, how should you communicate internally?

The best thing you can do is veer your moment to moment communication toward Instant Message services like Slack and Google Hangouts while leaving e-mail as a means for more lengthy or long-term conversations. These apps and others like Go 2 Meeting let you also make use of audio and video chat. 

Opening yourself up to this technology also creates remote work situations, which are shown to be more productive these days than working in the same office 100% of the time. 

Manage Your Uptime With IT Service

It's important to have your infrastructure solid when your goal is to communicate more effectively and remain productive. Most of all, get the help of some IT professionals that can manage your uptime. 

When your internet service has uptime as close as possible to 100 percent, you and your team will be better able to complete tasks without setbacks. Bringing in an IT professional by the hour can cost you between $100 and $300, and you can also look into bringing someone on either full-time or on a retainer basis. 

Figure out what works best for your company and always keep your infrastructure tight so that your company's productivity remains high. 

Use the Cloud Effectively

Cloud technology is the gift that keeps on giving when you know how to use it properly. Start by investing in calendar apps and other services that will allow you to have everyone on the same accord. Something as simple as meticulously planning out deadlines and workflows will cut out the amount of time wasted in your business. 

Use analytics to continuously audit your workflows and you will be better able to track and improve on your productivity. 

By using these strategies, you can count on a tremendous uptick in productivity throughout your team. 

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