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Monica Seeley

Mesmo Consultancy


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Clean Out Your Inbox Week – Day 3


Attachments can damage your email health!  Reduce them to stay within mailbox limits.  If I had a penny for everyone who tells me their inbox is over the limit I'd be rich. Keeping too many attachments in your inbox means you not only clog up your own mailbox but your organisation's system.  

Slim line mailbox are more stable, easier to search, quicker to restore (should they crash) and have a lower carbon footprint (as they need fewer resources to maintain).

Managing your attachments properly is another way to get your inbox to zero and reduce the email overload.  Here is today’s plan to help you downsize your mail box.

Step 1 - Find those large attachments 

Sort on size. For Outlook users use Mailbox Cleanup or Search Folders.

Step 2 - Save attachments outside the email client

Save all attachments to the relevant folder outside your email client (eg Outlook) and onto your file server/hard disc. Then remove them from the email. Make sure you do the same with your sent items too.

Step 3 -  Share how you are doing 

What is the biggest attachment you have in your inbox?  After three days what is the size of your inbox now?  How many items are in it? Are you still suffering from email overload or are you heading towards an empty inbox through good email management?

Email me. Post a comment on this blog. Tweet me ( eg #emptyinbox mine had 4000 emails & is now its only 100. Biggest attachment was 10Mb)

Meanwhile, thank you to everyone who has been daring and sharing.  We love it. 

There are prizes today for the person: who is making the greatest saving and the one who received the largest attachment. If you are daring enough tell me the person who sent it we will send them a copy of 'Brilliant Email' too.

Again during the day there will be more tips on Twitter.

Author Profile Picture
Monica Seeley


Read more from Monica Seeley

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