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Seb Anthony

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Finding out all qualifications held by our employees.


Has anyone any ideas how to gather a list of every employees training qualifications and how to implement a system to ensure it is captured for all new employees?
susan wragg

4 Responses

  1. A couple of questions …
    Hi Susan, I’m a bit confused with this. Do you need details on employee education backgrounds (e.g. GSCEs, degrees, professional qualifications) or do you need to gather which training courses they have attended whether with your current employer or previous companies? To help me with some further thinking power what employee numbers are you talking about and is this data to be collected on one site or multi sites? Thanks! 🙂

  2. data…data…data…
    I’m with Clare on this one… Why? What will you do with the data?

    And the relevance of someone having a diploma in cake decorating to an IT firm (for example)??

    If you really do need to capture this then the easy way is an on-line survey – that will capture the data – then store it in your HRIS or in an access database.


  3. Thanks for the responses
    We have to find out from a certain set of pay bands which staff have level 2 qualifications. Working over different sites so we are potentially looking at 12,000 staff. In the long term we would want to find out all the qualifications staff have not just level 2, e.g. degrees, professional qualifications, any NVQ’s and other qualifications, all gained either within work or outside of work.

    We thought we might as well do it as one big exercise rather than ask the questions twice.

    It has to be something that we can then use with all new starters to capture all their qualifications.

    We also have the problem of verifying what they say is true.

    We have been asked to provide this information and figure it will impact on funding made available for training for level 2 qualifications.

    It is important for us to know what other qualifications staff have to help us help them on their career pathway. For example, I am a member of the ILM through volunteer work I do and this may help me if I applied for a managerial role within the organisation. Staff may have gained counselling skills also through volunteer work and we need to recognise the quality of staff the we employ.

    The idea is to store it in a HRIS but it’s the method of collection for the existing 12,000 staff that I wondered if others had done a similar exercise.

  4. IT ?
    With those kind of numbers it has to involve IT. But how many of your staff have access ? Talk to your IT people about putting a form onto your intranet, but in conjunction with what HRIS you want the data to end up in, so the data can be migrated.

    Good luck !



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