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Meeting Management


Other than asking the participants to bring along an old agenda and minutes to review what they did and how. I can ask them to identify the topic/s of their next meeting and get them to prep after the theoretical stuff and roleplay it and give feedback. BUT is there anything more original at all. HELP PLEASE!

Karen Harris
karen Harris

2 Responses

  1. Need more specific details
    Hi Karen

    What is the actual problem you are wanting to address with your request, and how is it measured?

    There are so many things that can cause meetings to ‘go wrong’, and ‘going wrong’ is itself a long list! Whole books have been written on the subject, and I don’t think you are quite after a whole book!?

    Kind regards


    An old, actually very old, excercise I have used many times before is as follows :-

    Mark on a piece of paper the sitting arrangements for the meeting and monitor the conversation links between everyone in the room by drawing a straight line with an arrow head when someone talks to another person present, indicating the to and from direction of the conversation. If the meeting is successful everyone should talk to everyone else and the chairperson should have the most lines and arrows – which should indicate he or she was in control whilst making sure everyone else took part. You then analyse who did/did not speak during the session, which is easily seen on your seating diagram. You then have some ammunition to address the issue of how useful or not these meetings are and who dominates as well as who stays quiet.

    Not foolproof I know – but it gives a very simple overview of how your meetings progress (or not)and highlights potential areas for improvements and identifies if your meetings are effective or not, as well as also highlighting whether or not the chairperson is capable of controlling and managing the meeting succesfully.


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