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Seb Anthony

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Ratio of trainer to headcount – best practice?


1) Is there a benchmark for the ratio you should have for trainer to business headcount?
I'm in Financial Services (Non Advice) - I've always worked with a ratio of 1 trainer to 75 staff - I understood this to be in line with L&D Community but not sure - any views please? Appreciate that for Financial Services advice ratio would be different.
(2) When designing training from scratch I've tended to plan 4 days analysis and design for 1 days delivery - again any views?

Jason Grieve

2 Responses

  1. Our design ratio

    I don’t know what our trainer:employee ratio is within the business but I can help with the design time figures.

    We use a ratio that changes depending on the designer’s experience and/or the existence of old material that perhaps needs tweaking or updating and so on.

    Level 1 = Strong subject knowledge and/or material exists = 3:1 ratio.

    Level 2 = Some Subject knowledge and/or some material exists. = 5:1 ratio

    Level 3 = No Subject knowledge and/ no material exists = 7:1

    These figures are design time only and are based on a 7 hour working day. For the research at the beginning of the project and the sign off on completion we have assigned average numbers based on our collective team experience.

    So someone who has no subject knowledge has been asked to design 4 days of classroom training material, using the 7:1 ratio we would work with the figure of 28 working days to create the piece.

    We are currently in the process of moving away from classroom training where possible and so are creating a new ratio for e-learning design. As we are pretty new at this as a team we are on a bit of a go slow but once we are all more competent with the software we use we will decide an average for e-learning design.
    Hope this helps?

    Good luck with it.

  2. Ratio of Trainer to Headcount – anyone have a view?!
    Thank you for the information on design time – very interesting and good logic behind it.
    Much appreciated.

    Anyone on the trainer to staff number ratios?



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