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Andy Morley


Marketing Assistant

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The importance of managing your Training Records.


   In our now modernised world in which qualifications and training are required for a number of job roles, there is often an ever mounting mass of paperwork. Such high volumes of records can be a pain to organise and can often be mismanaged or misplaced.

   Many business affairs involving training record management involve frequent updating and renewing resulting in mounds of paperwork being stacked upon stacks and a desperate panic to somehow maintain at least some level of command of the situation.

   If this is a scenario that sounds all too familiar, you may want to consider digitising your training records so that they can be stored in a cloud based document management system.

   Training record management can be improved greatly through scanning paperwork. Once your information has been scanned it can be saved in the cloud complete with self-functioning regulations for automatic processes. For instance, any training renewal that may need undertaking can be easily revealed. Documents can be indexed digitally with information such as employee numbers, original training dates and expiration of current training meaning that it is simple to identify exactly when an employee will require further training.

   The improvements to your training record management will be evident almost straight away. You will immediately profit from the fact that your training records are conveniently and efficiently organised and that enormous heap of paperwork will seem to have vanished.

   A large percentage of businesses require their employees to be trained to a specific and sufficient standard. Digitising documents will assist you in ensuring records and renewals are kept on top of and improve the quality of your training record management.

   Although all of that paperwork will have disappeared, the information contained within them will still be accessible. For whatever reason you may need to find certain details, cloud management ensures that it is readily available in no time at all.

   Cloud document management twinned with document scanning can contribute to a highly efficient training record management solution. Authorised staff have all the information at their fingertips as and when desired saving time, money and space that can be wasted searching for specific details that are nowhere in sight.

   Some businesses may opt try to scan training records internally but are often faced with unwanted confrontation from inferior image quality and wasted staff hours that may be better used in other areas. This can be remedied with the use of dedicated scanning companies in possession of high quality equipment which can effortlessly fine-tune inconsistencies that may occur during the process such as colour quality, brightness and contrast.

   Intelligent and state of the art data capture software is capable of indexing and filing training records in accordance with desired parameters. This method of training record management cuts time taken and the risk inaccuracy associated with manually entry of data.

   Cloud document management provides a secure storage system for training records whilst retaining and even improving the convenience and ease of finding documents that need seeking out. Numerous employees are able to view required documents as and when needed simply with use of a web browser.

One Response

  1. Great post Andy, thanks for

    Great post Andy, thanks for sharing.

    Speaking from experience, I couldn't agree more that embracing the benefits that digital solutions offer can deliver a whole raft of benefits to an organisations.

    Organisations can leverage significant time and cost savings, audit advantages, materials savings, as well as providing a better customer and employee experience.

    With the shift in learning trends, increased competition and other external factors impacting on training providers, now more than ever owners and managers need to ensure that their business is built on solid and efficient foundations.

    My experience comes from implementing training management software, which similar to your solutions can deliver considerable benefits to people and processes.

    Utilising intelligent software is now a pre-requisite for any ambitious and progressive learning organisation.

Author Profile Picture
Andy Morley

Marketing Assistant

Read more from Andy Morley

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