I have been asked to do a 3 hour presentation/workshop on Time Management to between approximately 200 and 300 Managers. Which is required to provide practical tips/tools and techniques, which attendees can take away, on the following areas:
Managing E-mails
Delegation
Prioritisation
Meetings
Inturruptions
Decisions
Also any activities which could be included to make the session as interactive as possible.
Can anyone help with this?
Esther Latham
3 Responses
Possible Attention Grabber
Esther,
You certainly have quite a challenge with that number of people but this idea might get you off to a good interactive start.
All delegates are issued with a sheet of A4 paper prior to your session. You ask them to imagine that the paper represents 24 hrs. Ask them to rip off the amount of time they spend; sleeping / eating / doing housework / driving to work / gossiping etc – ie non-productive tasks. Then move to the must do type jobs; answering e.mails / serving customers etc leaving you with a tiny amount of time left over for ….. ?
You can manage the activity to suit your end message ie tiny amount of time to relax – how much better would you feel if you increased it / tiny amount of time left for progressive activity at work – how much better would we all be if could increase it etc. The message will lead you nicely into the time smart ideas you want to share in the body of the session.
Hope that helps but e.mail me if you need a fuller explanation.
Lindsay Hawkins
Cultivate Training & Development
yes I can help
I’ve written A Little Book of Time Tips … and will be happy to offer some help.
Please feel free to email [email protected], Esther.
Rgds Euphrosene
Focus Buffer Rest and ABC
Hi Esther
Get your delegates to write out their A B and C tasks. A tasks are tasks that have to be done no matter what, they are absolutely essential to being a success at what you do. B tasks are important tasks that have to be done, but can be done by someone else or can wait until you’ve finished the A tasks, C tasks can wait until you’ve finished the B tasks and so on…
Now, “A” tasks make up your FOCUS time, during this time, you do nothing but A tasks, start with the A1 (the most important task) and work down the list until all “A” tasks are completed. FOCUS time should take up four days of the week.
Next the B and C tasks make up the BUFFER time, this is typically made up of managing emails, meetings, admin, reviewing reflecting, and of course, Buffer tasks can be delegated. Buffer time should take up 1 day a week.
Finally is the REST time. I get my clients to actually write down what they will do to rest on evenings and weekends, even lunch hours, things come out like, taking a walk, read my book, start yoga, spend time with the family etc. So it also redresses the work/life balance to prevent burnout.
This can be illustrated in a table, timeline etc. But get everyone to do their own original one. Also, when explaining the concept. You may find it helpful to use an analogy of some sort like a sports figure or well known celebrity.
Have fun
Rich